Renting Space at Julian of Norwich

Stewardship of Space at Julian of Norwich

Julian of Norwich Anglican Church has been called to be responsible stewards of the resources donated to the parish including the space in the church building and on the property. The church uses the space first for parish worship, fellowship, and celebration of the sacraments such as baptisms, weddings, and funerals. When the church is not being used, space is available to rent to the community and to private groups on either a one-time or recurring (weekly or monthly) basis.

The proceeds of renting space help to offset the costs of maintenance and improvement of the church building thus permitting a greater proportion of donations to be put towards our mission outside of the parish.

Available Spaces for Rent

The Church Hall with Adjoining Kitchen (entrance at 9 Rossland Avenue)

Renting on Saturdays The hall is generally available to rent during the week. However, traditionally, and periodically, funerals are held on Saturdays. This could create possible conflicts with groups that would like to rent on Saturdays.

Therefore, on Saturdays, the hall is only available to rent from mid-afternoon, depending on when funeral receptions end (usually around 15:00). A conflict would occur only rarely for groups renting on an occasional basis.

However, groups wanting to rent on Saturdays on a recurring basis would have to develop a backup plan for the Saturdays which were cancelled on short notice due to funerals. If a group is willing to accept that their event or activity could be cancelled on short notice, then we will consider renting to such groups. Otherwise, we would not rent the space before 15:00.

Occupancy: 100-120 people

Description: Includes 18-20 6-ft folding tables (8 people per table x 15 tables = seating for 120), 15 3×3-ft tables, 100-120 chairs. Renters must set up/take down and put away chairs and tables.
We do not charge an additional fee for use of the kitchen, small appliances or dishware / cutlery.
Renters may use dishes, pots & pans, utensils; they must be sanitized (machine available) and dried and put away.
Renters must provide their own dish cloths, tea towels and table cloths.

One-Time Rental Fee: $55/Hour up to 5 hours; $330 total for more than 5 Hours. Fee payment (fully refundable if you have to cancel) is due one week after the agreement is signed.

Long-Term Rental Fees: Determined by the frequency of meeting, circumstances of the group, etc.

Images of the Church Hall with Adjoining Kitchen

Click on an image for a larger view

Image of the Church Hall Entrance
Image of the Kitchen when entering from the Main Hall
The Church Hall as one enters the front doors
Image of the Kitchen taken from the entrance in the main corridor
Image of the Church Hall with a table and chairs set up.
Image of the Kitchen looking out into the Church Hall
Image of the Church Hall looking into the Kitchen
Image of the Kitchen taken from the back corner

Smaller Meeting Spaces

Smaller meeting spaces are generally available at anytime. However, it is possible that the church needs to use the space at a time that it has been rented. If a group is willing to accept that their event or activity could, on short notice, be moved to an alternate space, or re-scheduled, or cancelled, then we will consider renting to such groups. Otherwise, we would not rent the space for such an activity.

Small Room

Occupancy: 15-20 people

One-Time Rental Fee: $25/Hour

Long-Term Rental Fees: Determined by the frequency of meeting, circumstances of the group, etc.

Medium Room (Fireside Room)

Occupancy: 20-30 people

One-Time Rental Fee: $35/Hour

Long-Term Rental Fees: Determined by the frequency of meeting, circumstances of the group, etc.

Click on an image for a larger view

Insurance – Third-party liability insurance is required!

Renters must obtain their own third-party liability insurance as required by the Anglican Diocese of Ottawa. You must provide a Certificate of Liability Insurance indicating personal or commercial liability coverage of a minimum of $2 million. It must state that “Julian of Norwich Anglican Church and the Anglican Diocese of Ottawa” are Additional Insureds. Typical cost for insurance is approximately $60 for an event.

Options for obtaining insurance:

1 – Hub International (mail application – takes at least two weeks)

Mail a paper copy of the insurance application along with a cheque to the Montreal office. When the cheque clears the bank, they will email the insurance certificate to the renter. If there are less than two weeks before your event, Hub International will not accept your application.

Hub International Insurance Application Forms:
Application for Event Without Alcohol
Application for Event With Alcohol

2 – Obtaining insurance online (within a day or two)

Alternatively, renters can secure insurance online and receive a certificate in minutes up to 24 hours before an event, depending on the event. Contact either of the following companies:

  1. This is a program offered directly by Cooperators Insurance Group and is offered online directly to the renter.
  2. PAL Insurance Brokers Canada Ltd. This product is offered by PAL Insurance who specialize in special event insurance. Here too, the renter deals directly with PAL Insurance.

3 – Obtaining insurance from any other insurance company

Renters may wish to contact their own insurance agent to obtain private insurance (e.g., call the insurance company who insures your house and ask for event insurance) or call any other insurance company.

Alcohol

If alcohol is to be part of the event, a liquor licence must be obtained.

Documentation Required

Your event may not proceed until the following are received by Julian of Norwich:
• a signed License Agreement
• a copy of the insurance certificate or proof of insurance
• the rental fee, and
• if alcohol will be consumed at the event, a copy of the liquor license

Parking

General parking is available in the main parking lot at the Main Entrance, 7 Rossland Avenue ; on evenings and weekends, parking is permitted at Elizabeth Wyn Wood School across the street on Rossland Ave.

Accessible parking in the main parking lot and in front of the Church Hall entrance at 9 Rossland Avenue

Method of Payment

Preferred payment by e-transfer to: juliandonation@gmail.com
If this is a problem, please indicate how you would like to pay, in the Additional Information field of the Rental Inquiry Form.

Submitting a Rental Inquiry

Before inquiring about renting, please check the to confirm that space is available on the date and time you are planning your event. To submit your rental inquiry or to obtain more information, please complete and submit the form below.

Julian of Norwich Anglican Church will review your request and decide whether a contract will be offered.

Rental Inquiry Form

* Required Field

Description of Event

Type of Rental

Other Event Description

Food at Your Event

Alcohol

Space Required

Kitchen Required?

Projector and Screen Used? (Optional)

INFORMATION

You must provide your own equipment. If your event is being held during daylight hours, we will have someone close the Church Hall blinds.

Date of Your Event

IMPORTANT

When selecting the start and end times of your event, please allow time for event setup and cleanup.

Start Time of Your Event

End Time of Your Event

Maximum Participants

Phone

Primary Contact

Email

Organization (Optional)

Organization Phone (If Different)

Organization Email (If Different)

Additional Information

Please include time for event setup and cleanup.