Renting Space at Julian of Norwich
Stewardship of Space at Julian of Norwich
Julian of Norwich Anglican Church has been called to be responsible stewards of the resources donated to the parish including the space in the church building and on the property. The church uses the space first for parish worship, fellowship, and celebration of the sacraments such as baptisms, weddings, and funerals. When the church is not being used, space is available to rent to the community and to private groups on either a one-time or recurring (weekly or monthly) basis.
The proceeds of renting space help to offset the costs of maintenance and improvement of the church building thus permitting a greater proportion of donations to be put towards our mission outside of the parish.
Available Spaces for Rent
The Church Hall with Adjoining Kitchen
The hall is generally available to rent during the week. However, traditionally, and periodically, funerals are held on Saturdays. This could create possible conflicts with groups that would like to rent on Saturdays.
Therefore, on Saturdays, the hall is only available to rent from mid-afternoon, depending on when funeral receptions end (usually around 15:00). A conflict would occur only rarely for groups renting on an occasional basis.
However, groups wanting to rent on Saturdays on a recurring basis would have to develop a backup plan for the Saturdays which were cancelled on short notice due to funerals. If a group is willing to accept that their event or activity could be cancelled on short notice, then we will consider renting to such groups. Otherwise, we would not rent the space before 15:00.
Description: Includes 18-20 6-ft folding tables (8 people per table x 15 tables = seating for 120), 15 3-ft tables, 100-120 chairs. Renters must set up/take down and put away chairs and tables.
One-Time Rental Fees: $55/Hour or $275/Day (5 Hours or more); $100 required to reserve date and is due when Julian of Norwich approves rental; the balance is due one month before the event.
Security deposit: $300 to cover any unforeseen issues that may arise; deposit is refundable if no losses, damage repair, or cleaning required, or other costs incurred.
Long-Term Rental Fees: Determined by the frequency of meeting, circumstances of the group, etc.
Images of the Church Hall with Adjoining Kitchen
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Smaller Meeting Spaces
Smaller meeting spaces are generally available at anytime. However, it is possible that the church needs to use the space at a time that it has been rented. If a group is willing to accept that their event or activity could, on short notice, be moved to an alternate space, or re-scheduled, or cancelled, then we will consider renting to such groups. Otherwise, we would not rent the space for such an activity.
Occupancy: 20-30 people
One-Time Rental Fees: $20/Hour
Long-Term Rental Fees: Determined by the frequency of meeting, circumstances of the group, etc.
Insurance – Third-party liability insurance is required!
Third-party liability insurance is required by the Anglican Diocese of Ottawa. You must provide a Certificate of Liability Insurance indicating personal or commercial liability coverage of a minimum of $2 million. It must state that “Julian of Norwich Anglican Church, the Anglican Diocese of Ottawa, and the Bishop of Ottawa” are Additional Insureds. You may obtain your own private insurance or submit an application for insurance to the Diocesan insurance agent, Hub International. Typical cost is up to about $60 for an event. You may obtain your own private insurance from any insurance company (e.g., call the insurance company who insures your house and ask for event insurance), or apply as outlined below
If there are more than two weeks before your event:
Hub InternationalMail the insurance application and a cheque to the Montreal office. Typical cost is up to about $60 for an event. Only a hard copy of the application and cheque is acceptable. When the cheque clears the bank, they will email the insurance certificate to the renter. This can take up to two weeks. If there are less than two weeks before your event, Hub International will not accept your application.
Insurance Application Forms
Application for Event Without Alcohol
Application for Event With Alcohol
If there are less than two weeks before your event:
There are online insurance options; renters can pay online and receive a certificate right away. Julian will provide this information if required.
Alcohol
If alcohol is to be part of the event, a liquor licence must be obtained.
Documentation Required
Your event may not proceed until the following are received by Julian of Norwich:• a signed rental agreement• a copy of the insurance certificate • the rental fee, security deposit and• if alcohol present, a copy of the liquor licence
Parking
General parking is available in the main parking lot at the Main Entrance, 7 Rossland Avenue ; on evenings and weekends, parking is permitted at Elizabeth Wyn Wood School across the street on Rossland Ave.
Accessible parking in the main parking lot and in front of the Church Hall entrance at 9 Rossland Avenue
Payment
Preferred payment by e-transfer to: juliandonation@gmail.comIf this is a problem, please indicate how you would like to pay, in the Additional Information field of the Rental Request Form.
Submitting a Rental Inquiry
Before inquiring about renting, please check the Monthly Calendar to see if space is available on the date and time you are planning your event. To submit your rental inquiry or to obtain more information, please complete and submit the form below.
Julian of Norwich Anglican Church will review your request and decide whether a contract will be offered.
Rental Request Form
